Purchases

Device42 can track purchases of devices and assets including service and warranty contracts.

Add a Purchase

To add a new purchase, navigate to Infrastructure > Purchases and click + Add Purchase.

This example is for a hypothetical purchase of 25 Dell PE1950 servers for the R&D department charged to Cost Center 12056:

• To populate the Total cost for non-recurring line items value, fill in the Quantity and Unit cost details for the first line item and click Save and continue editing.
• You can attach a PDF of the purchase contract by clicking + Add another File Attachment and browsing to the file.

Line Items

Each line item for the purchase will have a Line Type and an Item Type.

For Line Type choose Contract for service, warranty, and other contracts and choose Device/Asset/Tax etc. for everything else.

The Item Type has a list of selections that can apply to either Line Type. For example, if the Line Type is Device/Asset/Tax etc., choosing Device for the Item Type means that this line represents one or more devices.

If a service contract is purchased for each device, you can include a second line item with a Line Type of Contract and Item Type of Device to represent the service contracts for the purchased devices.

Here is a full view of the both line items:

A few things to note:

1. If the Line Type is Contract a set of extra fields like Frequency will become available.
2. You can assign a Cost Center and Customer at either the purchase header level (applies to all line items) or the individual line item level.
3. You can associate the actual devices purchased with the line item. This can be done at the time of purchase or a later date.

Reporting

info

If you are looking for other types of reports, see the dedicated Reports section.

You can generate different kinds of purchase reports. Standard Reports display data in tabular format. Advanced Reporting displays data in a tabular format (ExpressView or ExpressReport) and has options for visual items like charts, maps, gauges, and dashboards.

The Insights+ option, located on the menu bar, offers powerful features for interpreting your data. See the Insights+ documentation for more information.

Standard Reports

Navigate to Analytics > Standard Reports and click Add Report. Select Purchases or Purchase Line Items from the Select Object dropdown menu to reveal related options for configuring your purchases report. Like the other reports, you can schedule and email the report results.

Advanced Reporting

Device42 features an Advanced Reporting engine. Navigate to Analytics > Advanced Reporting, click the plus icon on the left, and choose Advanced Report.