Password Operations

In this section, we will discuss various operations such as adding/changing passwords.

Password Menu: Devices > Passwords
Password pass phrase menu : Tools > Settings > Password security

Before adding your first password: Creating a pass phrase

Before adding your first password: Creating a pass phrase

In Tools > Settings > Password security and choose a 12-32 characters pass phrase. Important considerations:

  • This is used to encrypt all stored passwords.
  • It is a one time setup, so please choose your passphrase carefully.
  • The longer the passphrase the better.
  • If you backup and restore your data to a new device42 appliance, you would need this pass phrase to decrypt (or see) the passwords.
  • Save this in a secure location.

You can’t add a password without setting this first. If you fail to set a passphrase, you will see the following error message:

Adding passwords

Adding passwords

Password Fields:
username. Required. Even if this is an account without a username, assign one for easy identification. This is useful for search as well.
Label : Optional. This helps to differentiate and search.
password: Required. This is free flow text, so you can add passwords or keys.
Devices : Optionally assign devices to a password. Again, useful for easy search and centralizing all device passwords. You can choose multiple devices here.
Notes : As it says. Searched as well.
View Users : Users who can view the password.
View Groups: Groups who can view the password.
View Edit Users : Users who can view,edit and delete the password.
View edit groups: Groups who can view,edit and delete the password.

At least one user or group needs to have permission assigned to view and edit the password (otherwise, nobody can edit it.) If view edit users and view edit groups is left empty, the logged in user is automatically added to view edit users.

Viewing the password

Viewing the password

You will be able to view the password from password list page or view page. Password is not displayed by default and you need to press show password button to display the password. Hiding the password button is also supported.
On the edit page, password is rendered right away for you to edit.
You can search by username, label, device name or notes.
The search bar on home page doesn’t search for passwords, you have to go to Devices > Password to perform any search.

Password Generator

Password Generator

When adding a new account and password, the option exists to auto generate password. On the upper right hand corner of the Add Password page, click Generate Password. The case, number, and special character counts are default based on global configuration (see below) – the counts can be changed in the password generator during use as pictured above.

To configure default case count rules for password generator, go to: Tools | Settings | Global Settings

Password Expiration Date

Password Expiration Date

Set password expiration date by entering the # Days Before Expiration:
Expiration date will be automatically calculated based on Last Password Change date
The expiration date option is available per password